Microsoft Outlook Mac Voting Buttons

10/11/2021by admin

How to view voting results/responses in Outlook?

Voting buttons are a great way to poll people, especially large groups. A Microsoft Exchange Server account is required to send and respond to voting buttons. If you’re not sure whether you have an Exchange server account, see the link What is a Microsoft Exchange Server Account? In the new Message window, go to the Options tab, and click the Use Voting Buttons Custom. In the popping up Properties dialog box (or Message Options dialog box in Outlook 2007), remove original voting options from the Use voting buttons box, and then enter your custom voting options. See screen shot below.

After sending an email message with voting button, you may need to know the voting results or responses from the recipients. You can easily view voting results or responses with the following tutorial.

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View voting results/responses in Outlook

1. Get into the Sent Items folder, and open the email you sent with voting button.

2. Then click Tracking in the Show group under Message tab.

Note: The Tracking only appears after one recipient replied the email with his or her own vote.

3. After clicking Tracking, you will see the voting response is listed in the Message window.

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  • To post as a guest, your comment is unpublished.
    Is it possible to individually track the responses if you send it to a distribution list?
  • To post as a guest, your comment is unpublished.
    Hello
    Is it possible to make in some way that respondents who are answering, could also see voting results ( tracking) in the same way as sender see this ?
  • To post as a guest, your comment is unpublished.
    If I need to resend a message that I used voting on will it keep the tracked items??
  • To post as a guest, your comment is unpublished.
    Please tell me I can add a recipient to a voting poll after the original Poll was sent??? I cannot simply forward the original email to a new recipient....I lose the voting results. There should be a way to do it but it appears that you cannot. This is very powerful as sometimes you need to add people to a poll later on that you might have forgotten.
  • To post as a guest, your comment is unpublished.
    Can I move the sent email to my inbox or other folder for ease of viewing?
    • To post as a guest, your comment is unpublished.
      [quote name='Joe']Can I move the sent email to my inbox or other folder for ease of viewing?[/quote]
      Whenever I've tried this it loses the ability to track responses. Bit of an oversight as the sent item gets harder to find by the minute and some things you need to keep the record of responses for sometime.
  • To post as a guest, your comment is unpublished.
    I'm not getting a Show group in the Message ribbon when I check the sent email. I had copied myself on the original email, and I voted in my own poll -- so I know there was at least one response. No Tracking button appears. I'm running Outlook 2016.
    • To post as a guest, your comment is unpublished.
      you need to go to your send items and you will be able to see the tracking icon
      • To post as a guest, your comment is unpublished.
        Hi, I have the same issue. I had filed my email and I've put it back in my send items but still doesn't appear. I have even added the tracking icon to my list and its grey, I can't clic on it. Please help! Thanks a lot!
    • To post as a guest, your comment is unpublished.
      I am having a similar problem in 2013. I don't feel like I should have to vote in my own poll, but I did. I do see the blue circle with i in it that says The sender responded: Yes. If you right click on that, it asks if you want to see the responses. Might work for you. Good luck.
  • To post as a guest, your comment is unpublished.
    Thanks for the Tip! I sent a Voting Request to about 30 recipients and the Show Group wasn't available until after I actually opened one of the responses. I was a bit worried that I might have done something wrong in creating my customized responses.
    Thanks again!

How to customize voting buttons in Outlook?

Normally there are only three kinds of voting buttons in emails: Approve; Reject, Yes;NO, and Yes;No;Maybe. Most of time, more flexible voting buttons are required to apply in our email messages. Here I will introduce the way to customize voting buttons in emails in Microsoft Outlook easily.

Microsoft Outlook Mac Voting Buttons
  • Customize multiple-choice voting buttons with checkboxes in Outlook

Customize voting buttons in Outlook

To add custom voting buttons in your email messages in Microsoft Outlook, please do as following:

1. Create a new email message with clicking Home > New Email.

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2. In the new Message window, go to the Options tab, and click the Use Voting Buttons > Custom.

3. In the popping up Properties dialog box (or Message Options dialog box in Outlook 2007), remove original voting options from the Use voting buttons box, and then enter your custom voting options. See screen shot below:
Notes:
(1) You can add as many voting options as possible, and keep in mind to separate each voting option with the semicolon.
(2) Keep the check box before the Use Voting buttons checked all the time.

4. Click the Close button to exit the Properties dialog box.

Microsoft Outlook Mac Voting Buttons 2016

5. Compose your email message, and then click the Send button.

When recipients receive your email message with the custom voting buttons, they can click the text of Click here to vote. in the message header and then specify a voting option from the drop down list. See screen shot below:
If you receive recipients’ voting responses, you can view the voting responses at the message headers at a glance.

Note: The customized voting button is only applied to the current message. When you create a new message, the voting button you have customized is disappeared, so you need to customize a new voting button for the message if you want.

Customize multiple-choice voting buttons with checkboxes in Outlook

As you know, the voting buttons are single-choice and shown in message header with above method. However, sometime you may just want to add the voting buttons in message body. Here, this method will introduce Kutools for Outlook's AutoText feature to insert checkboxes in message body as voting buttons.

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1. In the Mail view, click Home > New Email to create a new email.

2. In the opening Message window, click Kutools > Pane to activate the AutoText pane, open the CheckBox category, and then double click the Checkbox 1 to insert it into message body. See screenshot:

3. Repeat above Step 2 to add more checkboxes, and then rename the checkboxes to your voting options as below screenshot shown.

4. Compose your email message, and then click the Send button.

Note: When recipients receive this email with multiple-choice voting buttons in Outlook, they need to (1) click Home > Reply, (2) check multiple voting buttons as they need, and then (3) send the replying email.
By the way, if the recipients read this email with other mail tool, such as read the email with web browsers or smart phones, the checkboxes are not clickable.

Demo: Customize multiple-choice voting buttons with checkboxes in Outlook


Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

Microsoft Outlook Mac Voting Buttons 2020

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Add and use voting button in Outlook
Microsoft Outlook’s Use Voting Buttons is a useful feature, which can help you create an easy poll, and help you collect your colleagues’ or friends’ decisions with email messages easily. This article is arranged to guild you add and use voting buttons in Microsoft outlook with ease.

Export voting results from Outlook to Excel
You may have sent a voting email to others with Microsoft Outlook, and received many voting results. How to statics the voting results easily? Maybe it will be easier with exporting the voting results to Excel workbook before statics. In this article, I will show you how to export voting results from Microsoft Outlook to Excel easily.

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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.

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  • To post as a guest, your comment is unpublished.
    This does not work - I have clicked on 'reply' and you cannot select any of the options, the cursor just sits on the page as if you are about to type something
  • To post as a guest, your comment is unpublished.
    Doesn't seem to track responses, however???
  • To post as a guest, your comment is unpublished.
    Nothing option appear on Pane window... Dont have checkbox option
    • To post as a guest, your comment is unpublished.
      Hi,
      The AutoText pane is added by Kutools for Outlook. If you have installed the Kutools for Outlook, when composing a new email, or forwarding/replying an email, you can click Kutools > Pane to enable to disable the pane easily.
  • To post as a guest, your comment is unpublished.
    When I apply voting buttons to my emails and the recipient votes, my original message disappears. Is there a way to have the original message appear in the response when using voting buttons?
  • To post as a guest, your comment is unpublished.
    what if we want to use a different name for the button? instead of 'Voting', it should be 'Approve/Disapprove' can it be done? how?
  • To post as a guest, your comment is unpublished.
    Excellent instructions !
  • To post as a guest, your comment is unpublished.
    Very nice content with examples.
    thankyou very much.
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